2025 Meals on Wheels Texas Conference & Expo
Sponsor and Vendor Opportunities
Join us at the Omni Austin from February 17 – 19, 2025
Vendor Expo: Monday, February 17 over lunch (Title, Platinum, Gold, Silver, and Bronze Sponsors have access to the Sponsor Expo from 7:00am – 5:00pm)
Why sponsor the 2025 Meals on Wheels Texas Conference and Expo?
- Network and sell your services and products to executives and staff of meals on wheels programs across the state.
- Align your brand with Texas meals on wheels programs who are working together to address meal security and social isolation for seniors across our state.
Key Dates
December 15, 2024 – Sponsor/Exhibitor Deadlines
January 17, 2025 – Discounted Room Block Expires
February 17, 2025 – First Day of Conference
February 17, 2025 – Vendor Expo
February 19, 2025 – Last Day of Conference
Can’t make it to this year’s conference? Aw shucks, we will miss you! Sign up to sponsor at the Supporter level. Scroll down for details and benefits.
Sponsor Levels
Title: $30,000
Communications
- Receive a list of registered attendees sent pre-conference!
- Stand alone email from CEO of sponsor to MOWTX member agencies 2 weeks before conference
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Company logo on home page of MOWTX website
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (2 posts total, text provided by sponsor)
Visibility During Conference
- Badge Recognition (Logo displayed on all name badges)
- Special recognition, logo napkin, and opportunity to speak at Opening Reception (Monday evening)
- Logo to be featured in the conference app (with agenda, info and updates)
- Featured Promotion + Speaking or Video Opportunity during Tuesday Advocacy Breakfast
- Special recognition, logo napkin, and opportunity to greet guests at Tuesday breakfast
- Tuesday morning breakfast table promoted by MOWTX
- Special Video on Whova conference app
- Full conference registrations (4)
- Option to purchase additional registrations at early bird member rate
- Full Day of Exhibit Space on Monday, 7a – 5p (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Pre-conference list of attendees
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Platinum: $10,000
Communications
- Receive a full list of registered attendees pre-conference!
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Company logo on home page of MOWTX website
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (2 posts total, text provided by sponsor)
Visibility During Conference
- Special recognition, logo napkin, and opportunity to greet guests at Monday breakfast
- Tuesday breakfast table promoted by MOWTX
- Special Video on Whova conference app
- Full conference registrations (3)
- Option to purchase additional registrations at early bird member rate
- Full Day of Exhibit Space on Monday, 7a – 5p (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Pre-conference list of attendees
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Gold: $5,000 (only 1 Available)
Communications
- A list of registered attendees sent pre-conference!
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (text provided by sponsor)
- Special Video on Conference App
Visibility During Conference
- Full conference registrations (2)
- Option to purchase additional registrations at early bird member rate
- Special recognition, logo napkin, and opportunity to greet guests at Tuesday breakfast
- Tuesday morning breakfast table promoted by MOWTX
- Full day of Exhibit Space on Monday, 7a – 5p (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Silver: $3,000 (4 Available)
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
Visibility During Conference
- Full conference registrations (1)
- Option to purchase additional registrations at early bird member rate
- Full day of Exhibit Space on Monday, 7a – 5p (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Bronze: $1,500 (only 9 Available)
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
Visibility During Conference
- Full conference registrations (1)
- Option to purchase additional registrations at early bird member rate
- Full day of Exhibit Space on Monday, 7a – 5p (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space (Name)
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Exhibition Booth: $1,000 (Unlimited)
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX conference website
Visibility During Conference
- Option to purchase registrations at early bird member rate
- Exhibit Space on Monday during the lunchtime Vendor Expo (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Bingo Lunch: $15,000
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Company logo on home page of MOWTX website
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (2 posts total, text provided by sponsor)
Visibility During Conference
- Special Video on Whova conference app
- Full conference registrations (3)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Pre-conference list of attendees
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Opportunity to speak or present video at Wednesday luncheon
- Opportunity to include logo on special luncheon game (bingo)
- Opportunity to call out bingo numbers
Grab and Go Breakfast: $7,500
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (1 post total, text provided by sponsor)
Visibility During Conference
- Full conference registrations (2)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Logo signage at Wednesday grab and go breakfast
- Logo on all napkins provided during Wednesday grab and go breakfast
- Opportunity to greet attendees during Wednesday grab and go breakfast
Snack Break: $5,000 (2 Available)
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (1 post total, text provided by sponsor)
Visibility During Conference
- Full conference registrations (2)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Logo signage at snack break station(s) (one snack break per sponsor)
- Logo on all napkins provided during the snack break (one snack break per sponsor)
Morning/Coffee Break: $5,000
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (1 post total, text provided by sponsor)
Visibility During Conference
- Full conference registrations (2)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Logo signage at coffee break station(s)
- Logo on all napkins or coffee clutches) provided at coffee break station(s)
Conference App and Tech: $5,000
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
- Sponsor spotlight social media post with link to sponsor website (1 post total, text provided by sponsor)
Visibility During Conference
- Logo to be featured in the conference app (with agenda, info and updates)
- Full conference registrations (2)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Dedicated company/organization CEO email to attendees regarding downloading the app
Padfolio: $3,500
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
Visibility During Conference
- Full conference registrations (1)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Logo printed on a notebook and pen set provided to all attendees in conference tote
Lanyard: $2,000
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
Visibility During Conference
- Full conference registrations (1)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Logo printed on all conference lanyards
Snack Bag: $2,000
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX social media (3 posts total, not all independent)
- Recognition on MOWTX conference website
Visibility During Conference
- Full conference registrations (1)
- Option to purchase additional registrations at early bird member rate
- Exhibit Space (10’x10′ booth space, 6′ table, 2 chairs, wastebasket, and booth identification sign)
- Recognition on signage throughout conference space
- Promotional insert in conference tote bag (provided by conference sponsors)
- Option to provide door prize items for expo
- Post conference list of attendees
- Opportunity to receive and populate sponsor page on conference app
Special Sponsorship Benefit
- Logo printed on snack bag inside conference tote
Supporter: $1,000
Communications
- Recognition in email to all MOWTX member agencies and attendees
- Recognition on MOWTX conference website
Visibility During Conference
- Option to purchase registrations at early bird rate
- Recognition on signage throughout conference space